ACCC launched Optimizing Electronic Health Records (EHRs) to address the need for accurate, integrated, and comprehensive data capture and analysis. Through this initiative, ACCC is developing resources to help cancer programs overcome common challenges and barriers to EHR use. From data capture to measurement and analysis, ACCC provides real-world examples of how programs in the community are effectively using their EHRs to enhance patient care coordination. Project Objective/Goals To assist cancer programs by increasing their understanding of: How to optimize their EHRs to enhance patient care coordination How to capture and utilize EHR data to measure the impact and value of cancer care delivery Project Components Focus Groups Survey Site Visits Focus Groups For this project, ACCC facilitated two focus groups comprised of representatives from the multidisciplinary cancer care team including administrators, pharmacists, financial advocates, and nurses. The first was held in October 2016 during the ACCC 33rd National Oncology Conference; the second took place in February 2017. During the focus groups sessions, experienced, expert cancer program professionals described their current EHR systems, shared the biggest barriers/challenges encountered and greatest successes, discussed their experiences in transitioning from one EHR system to another and what they would do differently based on these experiences, and issues related to interoperability or ease of health information exchange across systems. Among the topics discussed: Automated reporting Billing challenges EHR system transition planning EHR implementation team (super users) IT support Data capture and reporting Communication and care coordination Four key themes emerged from these conversations. Read More. Participating in the focus groups were: Sandra Areias, MSN, RN, OCN Nurse Navigator Lead, Oncology Care Model Lahey Health Cancer Services Debra Bubba, MSN, RN Administrative Director Oncology Service Line St. Luke’s University Health Network Becky DeKay, MBA Vice President Oncology Services University Health Shreveport Steven D’Amato, BSPharm Executive Director New England Cancer Specialists Dianne Driscoll, RN, OCN Nurse Manager II Wentworth-Douglass Hospital, Seacoast Cancer Center Cassidy Hood EMR Support Analyst St Luke’s Mountain States Tumor Institute Una Hopkins, DNP, RN, FNP-BC Administrative Director Dickstein Cancer Treatment Center at White Plains Hospital Jeffrey Kendall, PsyD Director, Oncology Support Services University of Minnesota Cancer Care Rachel Lawlor, RN, MHA Director Oncology Services Mosaic Life Care Ali McBride, PharmD, MS, BCPS, BCOP Clinical Coordinator Hematology/Oncology The University of Arizona Cancer Center Anne Marie F. Rainey, MSN, RN, CHC Compliance and Quality Control Officer Clearview Cancer Institute Marlene Richardville, RN, BSN, OCN, CPHQ Nurse Manager Good Samaritan Hospital Michelle Rose, MBA Practice Manager Lead Lipson Cancer Institute Matt Sherer, MBA, MHA Administrative Director, Oncology Services FirstHealth Moore Regional Hospital Lisa Thomas-Rhoton Patient/Family Financial Advocate St Luke’s Mountain States Tumor Institute Carme Tripp, RN, MHA Executive Director Southcoast Cancer Centers Cheryll Willin, MSN, NPC, AOCN Clinical Director, Oncology Services Cancer Center of Santa Barbara w/Sansum Clinic Carolyn Wilson, MSN, RN, CCM Oncology Nursing Project Specialist Winchester Medical /Valley Health Survey In early 2017, ACCC conducted a survey on current usage of electronic health record (EHR) systems in ACCC member programs. Survey responses are helping ACCC identify effective strategies to assist member programs in optimizing their EHR systems to improve patient care. The survey looked at how programs are using EHRs (e.g., for information collection, data analysis, and patient care coordination). Through an analysis of survey results, ACCC is working to identify solutions for overcoming common EHR challenges and barriers, as well as strategies for optimizing use of EHRs for coordinated, patient-centered care delivery and quality reporting. View survey highlights here. Site Visits In spring 2017, ACCC conducted site visits at two ACCC member programs that demonstrate aspects of effective EHR use for care coordination and quality reporting: North Star Lodge Virginia Mason Memorial Yakima, WA Southcoast Centers for Cancer Care Fairhaven, MA These site visits provided an in-depth look at the programs’ EHR systems and data collection and analysis processes with a focus on the following areas: Recent and/or upcoming data migrations EHR use Data and reporting Care coordination A report published with Oncology Issues that synthesizes information from the project’s survey results, focus groups findings, and the sites visits. Project Findings ACCC will create tools and resources based on the information gathered through the focus groups, survey, and site visits, to include: Blog series hosted on ACCC website. Session at the ACCC 34th National Oncology Conference in Nashville, TN. A summary report of case studies published with Oncology Issues in November/December 2017.