Patients receiving anti-cancer infusions often experience lengthy appointment wait times due to the highly complex nature of their care. To address this lack in communication, Vanderbilt-Ingram Cancer Center developed a digital wallboard to better inform patients of their appointment status.
Patients receiving anti-cancer infusions often experience lengthy appointment wait times due to the highly complex nature of their care. Wait times can vary depending on a variety of factors like waiting for lab results, contacting providers to clarify orders, and getting orders signed, among others. At large volume cancer centers, this wait is often longer and more frustrating for patients since there is less opportunity for face-to-face communication on any reasons for a delay. The infusion center staff at Vanderbilt-Ingram Cancer Center in Nashville, Tenn., recognized that patient satisfaction scores for the “informed about delays” metric were frequently below target, and patients often expressed their frustration to our front desk staff about the lack of communication.
Inspiration Hits
One day, a registered nurse in the infusion center ordered a pizza from a popular franchise and was inspired by the tool it used to inform customers where their pizza is at throughout the preparation and delivery process. This led our staff member to ask if we could create something similar to keep our patients informed about their appointments. Through investigation, we discovered that surgical waiting areas often have a wall mounted monitor (a wallboard) that is used to inform awaiting families where a patient is located (pre-operation, surgery, post-anesthesia care unit, etc.). The nursing leadership team scheduled a meeting with our information technology (IT) partners to explore what possibilities existed in using similar technology to communicate with our patients in the infusion room.
A multidisciplinary team comprised of informatics nurses, infusion nurses, nursing leadership, and scheduling staff collaborated and proposed creating an electronic wallboard that would inform patients in real time on updates regarding the status of their infusion appointment. Infusion nurses immediately provided information on which delays happen most frequently, and status options were created to communicate this information to patients while following privacy regulations. Upon the wallboard’s implementation, clinical staff were provided education via a tip-sheet and accompanying presentation.
Patient and Provider Impact
Patients are now informed about the infusion wallboard by our front desk staff at their check in, and a poster is available next to the wallboard to educate patients about the various statuses and what they mean.
Over a three-month period, Press Ganey patient satisfaction scores improved from 58.4 percent to 72.5 percent with projected upward trends. Positive patient feedback included comments like:
An overwhelming majority of staff (n=7) were supportive of the wallboard (100 percent of respondents, mean=4.6). Clinical staff have since provided great feedback, describing the wallboard as:
This wallboard can easily be replicated for use in other infusion centers, particularly those that use Epic as their electronic health record. We are currently exploring how we can utilize this tool in our provider clinics and phlebotomy areas to provide patients a better understanding of current wait times and/or their position in line.
Cody Stansel, RN, MSN, NE-BC, OCN, CMSRN, is the administrative director of Nursing; Wendy Howell, RN, MSN, OCN, is manager, Patient Care Services; and Heather Jackson, PhD, APRN, NEA-BC, FAANP, is administrative director of Advanced Practice at Vanderbilt University Medical Center, Vanderbilt-Ingram Cancer Center in Nashville, Tenn.
At the 2026 ASCO Annual Meeting, the Louisiana Oncology Society received the ASCO Jeffrey C Ward Affiliate Advocacy Award for advancing critical advocacy priorities that have translated into meaningful legislative victories. The Iowa Oncology Society and Washington State Medical Oncology Society were also recognized for their advocacy efforts in 2025 at the meeting, receiving second place awards.
